»  Public Administration
Position: Procurement Assistant
Institution: Liberia National Commission on Small Arms
Opening date: Jul 10th 2019
Closing date: Wednesday,July 24th 2019


Procurement Assistant (One Position):

Working under the supervision of the Procurement Officer, the Procurement Assistant will be responsible for ensuring compliance with supervision from the Procurement Officer in line with the Public Procurement and Concessions Commission’s Act (PPCC) in all procurement related activities. She/he supervises reviews and participates in volume purchasing services, exercise considerable independent judgment in making purchasing decisions in accordance with the Commission’s procurement policies and procedures.

 

 

Duties and Responsibilities:

  • Review transactions for adequate specifications and scope of work, proper descriptions and completeness of information;
  • Determine appropriate procurement contract type and solicitation model
  • prepare the right solicitation document such as invitations for bids, request for proposals, request for information and pre-qualification, take part in evaluating bids;
  • conduct pre/bid/proposal conference;
  • Answer the bidders/offer questions;
  • Conduct a preliminary review of bids and proposals;
  • Review the technical evaluating process to ensure consistency, accuracy, compliance with the solicitation and compliance with the PPCC Act.;
  • Conduct a cost and price analysis for the received offers/proposals;
  • prepare the award packages and secure the necessary approvals and consents depending on the procurement type and threshold;
  • prepare a thorough and comprehensive award file with all supporting documents;
  • proactively work to develop procurement plans in accordance with the PPCC Act and procedures for the procurement of commodities, works and/or services;
  • contact vendors to resolve contractual problems and to gain knowledge of the products, sources, prices, marketing practices;
  • Performs other duties as may be assigned.

 

 

 

 

 

 

 

Education and Experience

A University degree (A minimum of Bachelor) in Accounting, Business Administration or related field of studies.  Two to three years’ experience in procurement position is desirable.

 

 

Skills/Knowledge:
Demonstrates strong leadership, interpersonal and team building skills including negotiation skills;

  • Knowledge, skills and understanding in applying the principles  and practices of the Commission’s procurement policies;
  • Ability to plan, organize, coordinate and direct best procurement practices;
  • Ability to develop and administer budgets and uphold good value for the Commission’s money;
  • Understanding of the institution’s principles, practices and structure;
  • Ability to work effectively with vendors to ensure that goods and services are delivered in a timely fashion;
  • Excellent writing and spoken communication skills;
  • Perform other duties and functions as may be assigned;
  • High level of analytical skills and scientific thinking. The ability of making sound business judgment.
  • Experience in contract management, performance assessment, dispute resolution and problem solving.
  • Knowledge in using personal computer and running MS Office applications such as Word, Excel and E-mails.