»  Public Administration
Position: Administrative Assistant
Institution: Liberia National Commission on Small Arms
Opening date: Jul 10th 2019
Closing date: Wednesday,July 24th 2019

Administrative Assistant (One Position):

Working under the supervision of the Administrative Officer, the Administrative Assistant will be responsible to assist the administrative Officer with the handling of basic administrative functions. She/he will serve as a point of contact for inquiries and responding or referring to senior management and other managers as appropriate.


Duties and Responsibilities:

  • Act as a point of contact for the Commission, including inquiries, assessing the nature and urgency of calls and responding or referring to senior management and other officers as appropriate;
  • Produce a range of documents including letters/emails and presentations to a good standard by the required deadline;
  • Use electronic and manual filing systems, with due regard to security and confidentiality;
  • Maintain diaries, appointment systems, scheduling and arranging meetings including managing bring forward systems on a daily basis as may be instructed;
  • Maintain record-keeping systems for recording and monitoring; services processes and provide regular summary reports to management and supervisor to ensure that relevant updates and reviews take place in a timely fashion;
  • Develop and maintain up to date information;

Education and Experience

A University degree (A minimum of Bachelor) in Public Management, Management, Business Administration or related field of studies.  Two to three years’ experience in Administrative position is desirable.



Demonstrates strong leadership, interpersonal and team building skills including negotiation skills;

  • Knowledge, skills and understanding in applying the principles  and practices of the Commission’s policies;
  • Ability to plan, organize, coordinate and direct best practices;


  • Understanding of the institution’s principles, practices and structure;
  • Excellent writing and spoken communication skills;
  • Perform other duties and functions as may be assigned;
  • High level of analytical skills and scientific thinking. The ability of making sound decisions;
  • Knowledge in using personal computer and running MS Office applications such as Word, Excel and E-mail.